*This page is a guide to the procedures for making individually paid subscriptions to Slack. Please see the UTokyo Slack page for information on the university-wide subscription of the University of Tokyo.
Overview
Slack offers an 85% discount on paid plans (Pro or “Business+” plans) under the “Slack for Education” program.
Normally, applicants for this program are required to submit documents to prove that they are from an educational institution for each application, but the University of Tokyo, in consultation with Slack, has established a procedure that does not require such proof each time.
Although the procedures have been simplified, certain requirements still apply. Please make sure you understand them before submitting your application.
Procedures
Please note that this procedure is different from the normal application procedure.
Requirements
- Regarding the number of licenses
- Applications are accepted for 20 or more licenses (the number of users who join the workspace and use Slack).
- Additional licenses can be added at any time, by contacting Salesforce, not just during the contract renewal period.
- The number of licenses may only be reduced upon contract renewal.
- Regarding the contract period
- Payment is made annually for the contract period specified separately. Monthly payments and prorated charges during the academic year are not available.
- For the applicable period, please refer to the document “Special Program for AXIES Regular Members by Salesforce Japan Co., Ltd.” posted on the Academic eXchange for Information Environment and Strategy’s website.
- Regarding contract renewal
- Contracts to which the “Slack for Education” program has been applied through this procedure are automatically renewed annually under the same terms.
- Upon renewal, only an invoice will be issued. No quotation, purchase order, or delivery note will be provided.
- If you do not wish to renew under the same terms, please contact Salesforce to request a change, cancellation or reduction at least one month before the contract expiration date.
- Regarding the payment method
- Only payment by invoice (bank transfer) is available. Credit card payment is not available. The invoice date will be the day before the start of the contract period.
- Others
- If you already have a paid plan and are newly applying for the “Slack for Education” program, you cannot apply through this procedure. Please prepare the required documentation yourself and apply for the “Slack for Education” Program through the standard process.
- If there are special circumstances that prevent you from meeting some of the requirements, please contact Salesforce directly by email through its dedicated contact point.
How to Apply
Please apply directly by email to Salesforce using the instructions below. Do not use the University of Tokyo’s application form (previously used through March 23, 2026) or Slack’s web application form. The University of Tokyo will not handle applications, but you do not need to prepare or submit a proof of eligibility.
Instructions for Creating the Application Email (in Japanese; please access this while signed in to your ECCS Cloud Email with your UTokyo Account.)
In addition, please notify the University of Tokyo using the form below. Notification Form (Please access this while signed in to your ECCS Cloud Email with your UTokyo Account.)
Procedure After Approval for the “Slack for Education” program
- Quotation and order: A quotation and order form will be issued as a PDF and sent to the billing email address. Please sign and stamp the quotation and order form and return it in PDF format. DocuSign can also be used to complete this procedure.
- Billing, payment, and service activation: An invoice will be issued as a PDF and sent to the billing email address. The invoice date is the day before the contract start date. Please pay the full annual fee in a lump-sum by the end of the month following the invoice date. The workspace will be upgraded to a paid plan on the contract start date. No delivery note or receipt will be issued.